Organization Unit Management

Organization Units (OU/org units or sub-organization) are groups of users with a name and type (category) and are subordinate to the user's organization. Organization Units may have their own sub-organizations and users, and machines can be assigned to org units separately. Users can only see DataPortal objects in their own organization unit and the sub-organizations (subsidiaries).

Permissions

The DataPortal allows users with Organization:Maintain Permission Set to:

• query or retrieve a list of organization units that share type with or are sub-organization units.

• add organization units.

• update organization units details.

• assign or change the category.

• move an organization unit.

• view the OEM external key.

The DataPortal allows users with Organization:Admin Permission Set additionally to:

• define and change the OEM external key.

• search by organization type.

Management Permission by Organization Type

For a detailed overview of the user capabilities for creating Business Units/sub-organizations from each level, see section the table below.

Organization Type	Permissions
OEMs	- Create new Dealer and Machine Owner Business Unit with each Dealer/Machine Owner root.
	- Create, edit or delete all (sub-)organizations within the Business Units.
Dealers	- Create new Machine Owner Business Unit with Machine Owner root.
	- Create, edit or delete sub-organizations of organization type Dealer or Machine Owner within an existing Business Units. The Organization:Maintain permissions is needed.
Machine Owners	- Create, edit or delete sub-organizations of organization type Machine Owner.

Organization Type

Organization units are assigned to organization types based on the tasks performed. The organization types have the following hierarchical order:

1. Distributor

2. OEM (manufacturer)

3. Dealer

4. Machine Owner

5. None
   

With the Feature Switch "Machine Pages by Organization Type" it is mandatory to assign the organization type to all organization units. A warning will be displayed next to the organization when it has no organization type (None). You can then click the link Show all organizations with the type "None" that will expand the organization tree to the relevant organization units:

Note

If the parent organization unit has no organization type defined, only then "None" can be assigned; the warning will be displayed nevertheless. Otherwise, it is mandatory to select the organization type.

System Organizations

Proemion automatically creates special organizations for technical purposes based on shipment information. These organizations are system-managed and act as technical inboxes for shipped CUs before they are assigned to a machine and activated.

System-managed organizations are identified by the prefix [System] in the organization name.
They are required for correct shipment mapping and activation logic and are not intended to be deleted by users but can be renamed.

For further information refer to installed and pending CU's.

Create Business Units and Sub-Organizations

The creation of Business Units and sub-organizations is done in the menu Settings > Administration > Organization Structure. They can be created either directly in the Organization Tree, see Organization Structure Overview, or in the SUB-ORGANIZATIONs tab.

Proceed as follows to create a Business Unit (root) or sub-organization.

1. In the Organization Tree or in SUB-ORGANIZATIONS where the new Business Unit or sub-organization needs to be added, click the three-dots icon .

2. Select the New sub-organization or select New Dealer/New Machine Owner to create a new Business Units with the root organization.

Figure 1: New Business Unit root/Sub-Organizations

1. Add the name of the Business Unit root/sub-organization and optionally add an OEM external key.

2. Submit to save the changes.

Business Unit of type OEM can be created at the top of the Organization tree by the OEM. Below, an arbitrary number of Dealer- and Machine Owner Business Units as needed with each including one Business Unit root and an arbitrary number of sub-organizations for each Business Unit. Consider that the following relation is also possible: 1 OEM (root) > 1 Dealer (root) > 1 Machine Owner (root).

Sub-organizations are created related to their parent organization, i.e. are of the same type as their parent organization.

Note

Selecting an organization in the Organization Tree changes the structure under SUB-ORGANIZATION!

Edit Organization Unit

To change the details for an organization unit:

1. Open Settings > Administration > Organization Structure.

2. Select the (sub-)organization unit that you want to change.

3. Click on the 3-dots icon .

4. Click on Edit to edit the properties of this organization.

5. Optionally change the Name for the sub-organization.

   

   Figure 2: Edit Sub-Organization Details

6. Click the SUBMIT button to save your changes.

Remove Organization Unit

Note

DELETE (Remove) only works when there are no entities assigned to this organization anymore. Otherwise, this message will appear: The organization is still in use by having PDCs, users, devices, machines, models, assignments or sub-organizations associated with it.

To remove an organization unit:

1. Open Settings > Administration > Organization Structure.

2. Select the organization unit that you want to remove.

Figure 3: Remove Organization

1. Click on the three-dots icon .

2. Click on Remove to remove this organization. ✓ The Delete organization dialog opens.

3. Read the summary. For example: Are you sure you want to delete the organization "Machine Owner E Organization"?

4. Click on Delete to remove the organization.

✓ The success message Organization deleted successfully appears in the upper right corner.

OEM external key

The external key can be used to assign machines or users to the organization based on it.

Figure 4: OEM external key

The OEM external key can be added and edited to new and existing (sub-)organizations by the admin of the parent organization. The parent organization must be of type "OEM".